Hometown Transaction Coordinators is hiring a Jr. Transaction Coordinator to support Florida real estate files from contract to closing.
This is not a general admin role. We are looking for someone calm, organized, detail-focused, comfortable on the phone, and serious about keeping files clean, documented, and moving.
Job Duration:
- Long-term position after successful training and performance review
Schedule:
Full-time, Monday-Friday
Eastern Time business hours
- 9:00 AM-1:00 PM ET
- Lunch: 1:00 PM-2:00 PM ET
- 2:00 PM-6:00 PM ET
What You’ll Do:
- Open and support Florida real estate transaction files from contract to closing
- Review contracts, addenda, and supporting documents for completeness
- Track inspection, financing, escrow, HOA/association, and closing deadlines
- Submit documents to brokerage compliance platforms
- Maintain organized Google Drive records
- Call lenders, title companies, HOAs, associations, agents, and customers for updates
- Communicate clearly in English and Spanish by phone and email
- Document every call, approval, pending item, and next step
- Follow SOPs and checklists exactly
- Escalate when a file is at risk or someone is not responding
Must-Haves:
- Strong English fluency, written and verbal
- Spanish fluency
- Florida real estate experience as an assistant, admin, or transaction coordinator
- Comfortable making professional phone calls daily
- Strong attention to detail
- Comfortable with Google Workspace and web-based tools
- Able to work Eastern Time business hours
- Quiet workspace and stable high-speed internet
Preferred:
- Experience with SkySlope, Dotloop, Command, SIDE, Airtable, Google Workspace, or similar tools
- Dual monitors
Important:
This role does not negotiate, give legal advice, make decisions for agents or clients, or send documents without documented approval. This role protects the process, gathers facts, documents updates, and routes questions to the proper party.
How to Apply:
Email Careers@HometownTC.com
Subject line must be exactly:
JR. Transaction Coordinator -Bilingual
Please include:
• Resume
• CV
• Bilingual voice note introducing yourself in English and Spanish
Applications without the correct subject line and required items may not be reviewed.
